Procurement Professionals Of Somalia- PPS

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Logistic Assistant

Company profile

	Save the Children International Save the Children is the world's largest independent children’s organization, making immediate and long-lasting improvements to children's lives in over 120 countries worldwide. Save the Children has a long history of working in partnership in Somalia and it is one of the leading INGO's working in Somalia for the rights of children. Save the Children has a unified presence in Somalia since January 2010 and is working in the thematic areas of education (including skills training for youth), health, protection and emergency responses. Save the children has an operation in Somaliland, Puntland and South Central Somalia.

Save the Children International

Save the Children is the world's largest independent children’s organization, making immediate and long-lasting improvements to children's lives in over 120 countries worldwide.

Save the Children has a long history of working in partnership in Somalia and it is one of the leading INGO's working in Somalia for the rights of children. Save the Children has a unified presence in Somalia since January 2010 and is working in the thematic areas of education (including skills training for youth), health, protection and emergency responses. Save the children has an operation in Somaliland, Puntland and South Central Somalia.

Job Details
Employer:	Save the Children International
Job Title:	Logistic Assistant
Job Type:	Full-Time
Location:	Mogadishu
Category:	Management
Description:	Save The Children ROLE PROFILE JOB TITLE: Logistic Assistant TEAM/PROGRAMME: LOGISTICS DEPARTMENT-Mogadishu LOCATION: Mogadishu GRADE: 6 TYPE OF CONTRACT: National CHILD SAFEGUARDING: Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; ore because they are responsible for implementing the police checking/vetting process staff. ROLE PURPOSE: As an integral staff member of the Save the Children, the Logistics Assistant will support the field team by undertaking technical and practical operational tasks to ensure smooth, safe and efficient operation of logistical activities in Mogadishu office. SCOPE OF ROLE: Reports to: Logistics Officer Dimensions:Save the Children works in 4 regions in Somalia with a current staff complement of approximately 450 staff and current expenditure of approximately GBP 30 million each year Staff directly reporting to this post: None. KEY AREAS OF ACCOUNTABILITY: MAIN RESPONSIBILITIES Warehouse and Stocks Management · To be responsible for the stores management and implementation of systems. · Monitor office stock levels and advise on appropriate stocking and replenishment to meet project demands. · Ensure appropriate packing and loading of materials for dispatch and supervise material loading, and unloading. · Track and confirm delivery of goods to their final destination. · Update and maintain the asset register and ensure that all assets are logged and issued with a unique asset number. · Responsible for ensuring each item is stored in the appropriate manner, is easy to access and has an updated stock card /Bin Card including minimum reorder level. · Maintain a complete filing system to include all documentation e.g. GRNS, inventories, way bills, packing lists, distribution reports etc. · Ensure that any incoming items match the waybill, LPO and advise the LO of any exceptions and to issue Goods Received Notes (GRN’s) for any items received. · Ensure the stores are kept in a good reparative order, are kept locked and are clean and tidy. · Plan medicines and supplies management activities to complement and coordinate with project activities. · Ensure the proper labelling and storage of drugs and supplies in the warehouse and make sure that drugs are used before their expiry dates. · Keep safety stock of essential drugs for emergency use. · Calculate/compile the monthly consumption of drugs and submit to DHPM timely. · Put a system in place to minimize wastage of drugs and supplies. · Ensure that program supplies are available in a timely manner. · Comply with all policies and regulations related to safety, cleanliness and infection control in the pharmacy. · Carry out any other duties and/or responsibilities assigned by the immediate supervisor. Fleet Management · Provide day-to-day supervision to the drivers to ensure that all the vehicles are properly cleaned, well maintained and driven/used as per the policies of the organization. · Ensure that the allocation of vehicles and drivers is done as per plan and in an effective manner in response to authorised transport requisitions. · Ensure that Logbooks are duly filled and Checklists are completed by the drivers on a daily basis and the information contained in them is collated and recorded in the appropriate manner. · In collaboration with the LO ensure that all vehicles receive scheduled preventative maintenance and faults are rectified efficiently. All vehicles, including the communications equipment, remain in operational condition at all times. · Assist the LO to ensure that the reports related to vehicles are generated as per deadlines and all records e.g. Logbooks, Maintenance Reports, Fuel Reports and Mileage Reports are well kept. Transportation & Freight · Arrange for transportation of goods and equipment’s between offices or to field sites and ensure that the goods are securely packaged and loaded to prevent damage during transportation. · Compile accurate documentation relating to the movement of items between locations, whether as a transfer or for distribution. General · Report, as required, on project work and any management issues arising in each assignment (to the area management teams) · Comply with Save the Children policies and practice with respect to child protection, code of conduct, procurement and logistics, health and safety, equal opportunities and other relevant policies and procedures. · Ensure that all work is carried out in a way that is sensitive to community needs and gender and children issues. In particular to promote the full and equal participation of women and children in all aspects of the work. · Within reason, implement additional actions and responsibilities, as requested by your line manager. SAVE THE CHILDREN COMPETENCY FRAMEWORK DELIVERING RESULTS(SKILLED) • Delivers timely and appropriate results using available resources • Takes responsibility for their work and its impact on others • Plans, prioritises and performs tasks well without needing direct supervision • Understands the link between their work and the organisation’s objectives APPLYING TECHNICAL AND PROFESSIONAL EXPERTISE(SKILLED) • Delivers work that reflects a good knowledge and application of technical and professional standards • Keeps up to date with trends in their work area • Maintains ethical and professional behaviour in accordance with relevant codes of conducts WORKING EFFECTIVELY WITH OTHERS(SKILLED): · Actively listens to new and different perspectives and experiences of those they work with · Proactively supports team members and trusts their capabilities · Demonstrates understanding of their skills and how they complement those of others within diverse teams and groups · Clarifies their role and responsibilities within the team to maximise impact QUALIFICATIONS AND EXPERIENCE · Diploma in business administration/management or accounting · Previous experience of managing a similar logistic work. · Minimum 2 years proven work experience logistic management within a busy working environment such as financial institutes or INGOs · Good English language command. · Good computer and writing skills. · Supportive personnel management style. · Good communication and interpersonal skills. · High level of integrity and ability to work as part of a professional team · Ability to work under high pressure to meet tight deadlines · Politically and culturally sensitive with qualities of patience, tact and diplomacy · Commitment to the aims and principles of SCI. In particular, a good understanding of the SCI mandate and child focus and an ability to ensure this continues to underpin our support · Commitment to SCI Child Protection Policy · Computer literate (ability to use advanced excel) · A basic level of written and spoken English and good command over Somali · Proven ability to handle challenging work load · Cross-cultural experience, understanding and sensitivity; · Excellent interpersonal and written and oral communication skills; · Commitment to Save the Children values Desirable · Experience of and ability to represent SCI work in external meetings. CHILD SAFEGUARDING POLICY: Any employee, consultant, contractor or the supplier undertaking an activity on behalf of SCI must sign the Child Safeguarding - Declaration of Acceptance Form] and comply with the SCI’s Child Safeguarding Policy which is a statement of SCI’s commitment to preventing abuse and protecting children with whom it comes into contact. This extends not only to children with whom SCI and its partners work directly, but also includes children whom staff are responsible for. SCI believes that the situation of children must be improved through the promotion of their rights supported and demonstrated by all members of staff. Save the Children International's Code of Conduct sets out the standards which all staff members must adhere to. CODE OF CONDUCT Because Save the Children's work is based on deeply held values and principles, it is essential that our commitment to children's rights and humanitarian principles is supported and demonstrated by all members of staff. Save the Children's Code of Conduct sets out the standards which all staff members must adhere to Application procedures: All interested candidate are encouraged to forward their CVs and applications to: Mogadishu.vacancies@savethechildren.org The closing date is on: 15^thOctober ,2015 Date of issue: 1^st October, 2015 Author : SCI
Publish date:	2015-10-03 12:36:24
Premium Job:	No
Expiry date:	2015-10-15 12:36:27
Job Tags:

Assistance Logistic officer

Company profile

	Physicians Across Continents (PAC) Physicians Across Continents (PAC) is an international medical humanitarian organization that provides high quality medical care to patients and peoples affected with crises and disasters, regardless of their race, religion and country.

Physicians Across Continents (PAC)

Physicians Across Continents (PAC) is an international medical humanitarian organization that provides high quality medical care to patients and peoples affected with crises and disasters, regardless of their race, religion and country.

Job Details

Employer:

Physicians Across Continents (PAC)

Job Title:

Assistance Logistic officer

Job Type:

Full-Time

Location:

Kismayo

Category:

Management

Description:

JOB DESCREPTION

Assistance Logistic officer

(Kismayo, Somalia)

Organizational Background

Physicians Across Continents (PAC) is an international humanitarian medical organization rendering quality health care services to the patients and peoples inflicted with disasters and crises regardless of their race, religion or country. A group of physicians, pharmacists, nurses, administrators and pressmen working in the field of health established 'Physicians Across Continents (PAC)" at the beginning of the year 1424H-2003. After few years, PAC joined the Muslim World League (MWL) to operate in the field of medical charity in some poverty-stricken countries.

Based in Riyadh, the capital city of the Kingdom of Saudi Arabia, PAC carries out its activity on basis of humanitarian principles related to the code of medical ethics in compliance with the mission adopted by PAC since its incorporation. According to our mission, "We are an international medical charity seeking to assist and cure patients all over the world regardless of race, color or country by supporting the individual field medical activity and contributing to the training of medical personnel and enlightening all categories of society.

Two decades of civil war has seriously compromised the infrastructure and skilled workforce in humanitarian and development sectors. Health is a basic human right and Somali people endeavor to lead a long and healthy life.

The reproductive, maternal, newborn and child health indicators of Somalia are among one of the lowest in the world. The shortage of health human resource led to high rates of maternal and newborn morbidity and mortality. Approximately, 5%-15% of all pregnant women develop potentially life-threatening complications that call for Cesarean Sections by a skilled health professional. The main causes of maternal death and disability in Somalia are complications arising from hemorrhage, eclampsia/hypertension, sepsis and obstructed labor. Building capacity of the needed skilled health workforce is an important component of the recently developed Health Sector Strategic Plan of Ministry of Health of Somalia.

The Ministry of Health of Somalia in collaboration with UNICEF, UNFPA, WHO and partners has developed an Essential Package of Health Services (EPHS). The Comprehensive Emergency Obstetric and Neonatal Care (CEmONC) Component of the package describes standards to be implemented in all hospitals providing these services across the country.

Physicians Across Continents (PAC) is looking to recruit Assistance Logistic Officer for the Kismayo General Hospital in Kismayo, Somalia.

Reporting to: Logistic Officer

Duration: Three months (with option of renewal subject to performance)

Location: The position will be based in lower jubba region – Kismayo General Hospital.

Starting: 01/10/015

Job Propose:

Under the direct supervision of the Logistics Officer, be responsible for ensuring and maintaining effective systems that are in line with PAC’s Logistics Policy. In addition, take responsibility for procurement, documentation, transport, clearing, contract preparation, inventory, provision of support to the project staff.

MAIN DUTIES AND RESPONSIBILITIES

GENERAL

Efficient and effective management and co-ordination of the day to day logistical functions at the Kismayo General Hospital.
Providing necessary and required logistical support to the maternity department in Kismayo General Hospital.
Ensuring that logistical functions are carried out within the framework of PAC’s procedures, standard and policies.
Safeguarding supplies and equipments either in Hospital stores or from PAC store to the Kismayo General Hospital.

PURCHASING

In accordance with PAC’s procedures, undertake effective and timely purchasing of requested supplies and equipments for the CEmONC Project in Kismayo.
Ensuring proper utilization of all logistical documents in the Maternity Department.
Managing supplies requests from Maternity department.
Following up all the supply requests from the field are done timely.
Update on potential suppliers and price index on Quarterly basis.

DELIVERING, STORING AND RECORD KEEPING

Receiving, checking and timely delivery of supplies and equipments to final destinations and sites.
Maintaining up to date paperwork while following the PAC Logistics procedures.
Proper storage of supplies and equipments in line with PAC’s procedures and standard.
Effective and efficient management of all delivery and releases of goods into and out of the store, ensuring that stock cards/paperwork are always up to date.
Develop and maintain the logistics filing system and document the way it operates.

PROGRAMME TRANSPORT

In collaboration with project coordinator, establish weekly transport schedule for the project with the help of logistic officer.
Manage the transport function for PAC Somalia Programme ensuring safety and efficiency at all times.
Manage and supervise efficient utilization of transport fuel in the project, Hospital generators and Vehicles.
Ensure PAC rented vehicles are used solely for the purpose hired.
Monitor transport movement and ensure vehicles remain maintained and in good working order.
Effective and timely handling of grievances between drivers and PAC staff.

INVENTORY CONTROL

. Record any movement of supplies and equipments of the project.

. Preparing monthly Store movement report for the logistic officer.

OTHER DUTIES

Any other duties as assigned by the line manager

PERSON SPECIFICATION

	Essential:	Desirable:	Validated:
Qualifications And Experience	Minimum of 12 months logistics management at the national level. University degree. Preferred in Business Administration, Management, Transport or related field. Microsoft Office applications skills including word, excel, outlook etc	Previous experience of logistic management	Evidence produced by candidate/ validation by awarding body Providing Certificates and other documents related to that. Certificate of computer course.
Practical Skills and Intellectual Knowledge	Proven analytical and written presentation skills and ability to communicate to a number of internal and external stakeholders. Excellent mathematical skills and attention to detail. Ability to manage day to day interactions with contracted external service providers and analyze their performance.	Basic knowledge of procurement procedures and practices Experience of using a range of office equipment (eg) photocopier, fax, binder, franking machine etc	Detailed employment history specified within job application form and references Questions asked at exam.
Language Skills	English/Arabic		Questions asked at interview

Publish date:

2015-10-12 09:36:21

Premium Job:

Expiry date:

2015-10-15 09:36:23

Procurement Gets Connected

BY DR. MARCELL VOLLMER

Business is different today. Companies own less infrastructure, inventory and manufacturing equipment than ever. They’ve outsourced everything from customer service to supply chain. And a growing portion of their workforce isn’t even on their full-time payroll.

Business is no longer about executing a process within a company, but across an entire value chain. It’s not only about the intelligence within an organization, but the intelligence of entire communities. It’s not about automating and doing things faster, but tapping collective insights and best practices to do things better—and in entirely new ways.

Welcome to the Virtual Enterprise. And a new era for procurement.

The Chief Collaboration Officer

Cost savings. Process efficiencies. They’re synonymous with procurement – and with good reason. The function has become a strategic enabler of business value by routinely delivering them. But a new term has entered the lexicon: collaboration.

Businesses in the 21st century simply can’t achieve their cost, revenue and cash flow goals without being connected. Empowered by business networks, the Chief Procurement Officer can effectively become the Chief Collaboration Officer, organizing resources and optimizing collaboration within the enterprise and across the supply chain to achieve new levels of innovation, efficiency, and agility.

There’s no doubt that procurement today is a different game. What’s driving the transformation?

Organizational Change

Over the last decade, there has been a fundamental shift in how companies are organized. Traditional vertical integration where everything was managed internally, or structures where suppliers supplied parts and pieces and companies did all the assembly work, has transitioned to a matrixed organization where different suppliers are doing everything from initial product design, partial assembly and postponement to managing final assembly and delivery to the customer.

Globalization

Today’s supply chain is no longer right down the street. It is stretched around the globe, and that not only increases opportunity for cost-savings, efficiency and scale, but the units that need to be reported on and opportunities for risk and delays. It also requires different cultural approaches, different mores with respect to labor practices, environmental conscientiousness, and the like that need to be managed.

Technology

At the end of the day, procurement wants to spend its time working with suppliers, developing supply, capturing innovation, and driving long-year roadmaps. But all too often, the basic blocking and tackling of negotiating agreements, managing suppliers and executing orders prevents them from doing so. Technology has changed this.

Charting a New Course

When it comes to technology, there are two phases that companies go through:

First, they automate core processes—sourcing, procurement and payables—to eliminate paper and hassles and gain transparency into order, invoice and shipping status. Second, they begin looking for the next level of efficiency and reach beyond the four walls to discover, connect and collaborate with their trading partners in entirely new ways. This is where this concept of business networks comes in.

Extending the Enterprise

Companies have spent billions of dollars in personnel, reengineering and systems to improve internal process and information flows. Great strides have been made in sharing information and collaborating between employees and departments. Unfortunately, these islands of efficiency are often disconnected from the outside world and fall down where it matters most—when buying, selling or exchanging cash with other businesses.

Despite all these investments and advances, 80 percent of purchases, invoices and other transactions still take place offline or in a partially automated way, involving lots of paper and people, and resulting in higher inefficiency and costs. As a result, businesses lose $650 billion per year in missed sales opportunities, higher operating and supply chain costs, and slower cash flow.

Such inter-enterprise inefficiency impacts nearly every corporate function and has hindered the performance of even the best-performing companies. Some examples:

At the plant level and on the manufacturing floor, managers struggle with poor visibility into order status, resulting in greater stock outs, higher inventory levels and poor buying and supply chain practices.

In procurement, limited order confirmation and status from suppliers keep manufacturers from taking new customer orders due to uncertainty of parts availability and delivery.

In HR and other departments, leaders are challenged to identify, engage and retain the skills and talent pools needed to compete in a rapidly changing, global marketplace.

Accounts payable groups are drowning in paper, waiting on invoices, rekeying data into their core systems and trying to work with procurement and suppliers to resolve resulting exceptions and disputes.

Treasury wants to do more with short-term payables cash, but limited visibility into invoice status makes it impossible to forecast, plan or optimize terms.

IT struggles with managing multiple and often costly methods for integration with external suppliers, customers, banks and other partners.

Considering all these pains and inefficiencies, best-in-class organizations are beginning to prioritize use of business networks to enhance collaboration and results within their companies and across their value chains.

The Business Network Imperative

Personal networks from Facebook to Uber have made it simple for consumers to shop, share and consume in new and more informed ways. When shopping on Amazon, for instance, you don’t worry about connecting to individual merchants, banks or credit card companies. It’s all done for you within the network.

Business networks provide an equally simple and scalable way for companies to discover, connect and collaborate with the trading partners and resources they need to operate in today’s dynamic world.

Take SAP’s business network. With a few clicks, companies can shop for goods and services, place and manage orders and pay for them electronically. They can view and manage spend across all major categories and manage their entire workforce—temporary and full-time employees alike. And they can engage customers across multiple channels—all through a single, connected platform.

Just as network-powered upstarts like Square and Airbnb are creating new models that are transforming entire industries, business networks are leveraging the automation, scale and ubiquity of the cloud to further simplify the way complex business gets done.

Fueled by networks, procurement can take a much more proactive role in integrating business processes and collaborate across functions in entirely new ways that drive value. Freed from the basic blocking and tackling of negotiating agreements, managing suppliers, and executing orders, CPOs can, for instance, engage in helping to manage the financial supply chain, turning payables into a profit center because they have real-time visibility into whether an invoice is OK to pay and whether it has it been matched against purchase orders and contracts. Or extending days payable outstanding to improve the overall balance sheet while at the same time offering early payment discounts to suppliers to mitigate both financial and supply risk.

In the case of sourcing, business networks provide the ability to tap into a large global community of suppliers and get qualifying information for vetting partners they might never have known existed. And this not only leads to a high-quality supply chain, but creates greater cost efficiencies and mitigates risk—which remain critical priorities for the CPO.

The Future of Procurement

Procurement is fast becoming a platform for value creation. And aided by business networks, it will continue to transform and add strategic value beyond cost reductions and processes efficiencies. This value will come in four key areas:

1. Product and service innovation

2. Expanding into new and emerging markets

3. Compliance and cash flow optimization

4. Marketing and branding

It’s already happening. When Tata Motors set out to make the world’s most affordable car for the retail equivalent of $2,500, it was procurement that went out and identified suppliers and created innovative new materials and manufacturing assemblies to make the vision a reality. When one of the biggest mining companies on the planet laid out the uniquely bold objective to create the world’s largest mine in the outer reaches of Mongolia, it was the supply chain organization that went out and developed local supply and created entire towns, roads and transportation infrastructure where none existed.