Procurement Professionals Of Somalia- PPS: Assistance Logistic officer

Assistance Logistic officer

Company profile

	Physicians Across Continents (PAC) Physicians Across Continents (PAC) is an international medical humanitarian organization that provides high quality medical care to patients and peoples affected with crises and disasters, regardless of their race, religion and country.

Physicians Across Continents (PAC)

Physicians Across Continents (PAC) is an international medical humanitarian organization that provides high quality medical care to patients and peoples affected with crises and disasters, regardless of their race, religion and country.

Job Details

Employer:

Physicians Across Continents (PAC)

Job Title:

Assistance Logistic officer

Job Type:

Full-Time

Location:

Kismayo

Category:

Management

Description:

JOB DESCREPTION

Assistance Logistic officer

(Kismayo, Somalia)

Organizational Background

Physicians Across Continents (PAC) is an international humanitarian medical organization rendering quality health care services to the patients and peoples inflicted with disasters and crises regardless of their race, religion or country. A group of physicians, pharmacists, nurses, administrators and pressmen working in the field of health established 'Physicians Across Continents (PAC)" at the beginning of the year 1424H-2003. After few years, PAC joined the Muslim World League (MWL) to operate in the field of medical charity in some poverty-stricken countries.

Based in Riyadh, the capital city of the Kingdom of Saudi Arabia, PAC carries out its activity on basis of humanitarian principles related to the code of medical ethics in compliance with the mission adopted by PAC since its incorporation. According to our mission, "We are an international medical charity seeking to assist and cure patients all over the world regardless of race, color or country by supporting the individual field medical activity and contributing to the training of medical personnel and enlightening all categories of society.

Two decades of civil war has seriously compromised the infrastructure and skilled workforce in humanitarian and development sectors. Health is a basic human right and Somali people endeavor to lead a long and healthy life.

The reproductive, maternal, newborn and child health indicators of Somalia are among one of the lowest in the world. The shortage of health human resource led to high rates of maternal and newborn morbidity and mortality. Approximately, 5%-15% of all pregnant women develop potentially life-threatening complications that call for Cesarean Sections by a skilled health professional. The main causes of maternal death and disability in Somalia are complications arising from hemorrhage, eclampsia/hypertension, sepsis and obstructed labor. Building capacity of the needed skilled health workforce is an important component of the recently developed Health Sector Strategic Plan of Ministry of Health of Somalia.

The Ministry of Health of Somalia in collaboration with UNICEF, UNFPA, WHO and partners has developed an Essential Package of Health Services (EPHS). The Comprehensive Emergency Obstetric and Neonatal Care (CEmONC) Component of the package describes standards to be implemented in all hospitals providing these services across the country.

Physicians Across Continents (PAC) is looking to recruit Assistance Logistic Officer for the Kismayo General Hospital in Kismayo, Somalia.

Reporting to: Logistic Officer

Duration: Three months (with option of renewal subject to performance)

Location: The position will be based in lower jubba region – Kismayo General Hospital.

Starting: 01/10/015

Job Propose:

Under the direct supervision of the Logistics Officer, be responsible for ensuring and maintaining effective systems that are in line with PAC’s Logistics Policy. In addition, take responsibility for procurement, documentation, transport, clearing, contract preparation, inventory, provision of support to the project staff.

MAIN DUTIES AND RESPONSIBILITIES

GENERAL

Efficient and effective management and co-ordination of the day to day logistical functions at the Kismayo General Hospital.
Providing necessary and required logistical support to the maternity department in Kismayo General Hospital.
Ensuring that logistical functions are carried out within the framework of PAC’s procedures, standard and policies.
Safeguarding supplies and equipments either in Hospital stores or from PAC store to the Kismayo General Hospital.

PURCHASING

In accordance with PAC’s procedures, undertake effective and timely purchasing of requested supplies and equipments for the CEmONC Project in Kismayo.
Ensuring proper utilization of all logistical documents in the Maternity Department.
Managing supplies requests from Maternity department.
Following up all the supply requests from the field are done timely.
Update on potential suppliers and price index on Quarterly basis.

DELIVERING, STORING AND RECORD KEEPING

Receiving, checking and timely delivery of supplies and equipments to final destinations and sites.
Maintaining up to date paperwork while following the PAC Logistics procedures.
Proper storage of supplies and equipments in line with PAC’s procedures and standard.
Effective and efficient management of all delivery and releases of goods into and out of the store, ensuring that stock cards/paperwork are always up to date.
Develop and maintain the logistics filing system and document the way it operates.

PROGRAMME TRANSPORT

In collaboration with project coordinator, establish weekly transport schedule for the project with the help of logistic officer.
Manage the transport function for PAC Somalia Programme ensuring safety and efficiency at all times.
Manage and supervise efficient utilization of transport fuel in the project, Hospital generators and Vehicles.
Ensure PAC rented vehicles are used solely for the purpose hired.
Monitor transport movement and ensure vehicles remain maintained and in good working order.
Effective and timely handling of grievances between drivers and PAC staff.

INVENTORY CONTROL

. Record any movement of supplies and equipments of the project.

. Preparing monthly Store movement report for the logistic officer.

OTHER DUTIES

Any other duties as assigned by the line manager

PERSON SPECIFICATION

	Essential:	Desirable:	Validated:
Qualifications And Experience	Minimum of 12 months logistics management at the national level. University degree. Preferred in Business Administration, Management, Transport or related field. Microsoft Office applications skills including word, excel, outlook etc	Previous experience of logistic management	Evidence produced by candidate/ validation by awarding body Providing Certificates and other documents related to that. Certificate of computer course.
Practical Skills and Intellectual Knowledge	Proven analytical and written presentation skills and ability to communicate to a number of internal and external stakeholders. Excellent mathematical skills and attention to detail. Ability to manage day to day interactions with contracted external service providers and analyze their performance.	Basic knowledge of procurement procedures and practices Experience of using a range of office equipment (eg) photocopier, fax, binder, franking machine etc	Detailed employment history specified within job application form and references Questions asked at exam.
Language Skills	English/Arabic		Questions asked at interview

Publish date:

2015-10-12 09:36:21

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Expiry date:

2015-10-15 09:36:23