Save The Children
ROLE PROFILE
JOB TITLE: Logistic Assistant
TEAM/PROGRAMME: LOGISTICS DEPARTMENT-Mogadishu
LOCATION: Mogadishu
GRADE: 6
TYPE OF CONTRACT: National
CHILD SAFEGUARDING: Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively
(e.g. four days in one month or more or overnight) because they work in
country programs; or are visiting country programs; ore because they
are responsible for implementing the police checking/vetting process
staff.
ROLE PURPOSE:
As
an integral staff member of the Save the Children, the Logistics
Assistant will support the field team by undertaking technical and
practical operational tasks to ensure smooth, safe and efficient
operation of logistical activities in Mogadishu office.
SCOPE OF ROLE:
Reports to: Logistics Officer
Dimensions:Save
the Children works in 4 regions in Somalia with a current staff
complement of approximately 450 staff and current expenditure of
approximately GBP 30 million each year
Staff directly reporting to this post: None.
KEY AREAS OF ACCOUNTABILITY:
MAIN RESPONSIBILITIES
Warehouse and Stocks Management
· To be responsible for the stores management and implementation of systems.
· Monitor office stock levels and advise on appropriate stocking and replenishment to meet project demands.
· Ensure appropriate packing and loading of materials for dispatch and supervise material loading, and unloading.
· Track and confirm delivery of goods to their final destination.
· Update and maintain the asset register and ensure that all assets are logged and issued with a unique asset number.
· Responsible
for ensuring each item is stored in the appropriate manner, is easy to
access and has an updated stock card /Bin Card including minimum reorder
level.
· Maintain
a complete filing system to include all documentation e.g. GRNS,
inventories, way bills, packing lists, distribution reports etc.
· Ensure
that any incoming items match the waybill, LPO and advise the LO of any
exceptions and to issue Goods Received Notes (GRN’s) for any items
received.
· Ensure the stores are kept in a good reparative order, are kept locked and are clean and tidy.
· Plan medicines and supplies management activities to complement and coordinate with project activities.
· Ensure
the proper labelling and storage of drugs and supplies in the warehouse
and make sure that drugs are used before their expiry dates.
· Keep safety stock of essential drugs for emergency use.
· Calculate/compile the monthly consumption of drugs and submit to DHPM timely.
· Put a system in place to minimize wastage of drugs and supplies.
· Ensure that program supplies are available in a timely manner.
· Comply with all policies and regulations related to safety, cleanliness and infection control in the pharmacy.
· Carry out any other duties and/or responsibilities assigned by the immediate supervisor.
Fleet Management
· Provide
day-to-day supervision to the drivers to ensure that all the vehicles
are properly cleaned, well maintained and driven/used as per the
policies of the organization.
· Ensure
that the allocation of vehicles and drivers is done as per plan and in
an effective manner in response to authorised transport requisitions.
· Ensure
that Logbooks are duly filled and Checklists are completed by the
drivers on a daily basis and the information contained in them is
collated and recorded in the appropriate manner.
· In
collaboration with the LO ensure that all vehicles receive scheduled
preventative maintenance and faults are rectified efficiently. All
vehicles, including the communications equipment, remain in operational
condition at all times.
· Assist
the LO to ensure that the reports related to vehicles are generated as
per deadlines and all records e.g. Logbooks, Maintenance Reports, Fuel
Reports and Mileage Reports are well kept.
Transportation & Freight
· Arrange
for transportation of goods and equipment’s between offices or to field
sites and ensure that the goods are securely packaged and loaded to
prevent damage during transportation.
· Compile accurate documentation relating to the movement of items between locations, whether as a transfer or for distribution.
General
· Report, as required, on project work and any management issues arising in each assignment (to the area management teams)
· Comply
with Save the Children policies and practice with respect to child
protection, code of conduct, procurement and logistics, health and
safety, equal opportunities and other relevant policies and procedures.
· Ensure
that all work is carried out in a way that is sensitive to community
needs and gender and children issues. In particular to promote the full
and equal participation of women and children in all aspects of the
work.
· Within reason, implement additional actions and responsibilities, as requested by your line manager.
SAVE THE CHILDREN COMPETENCY FRAMEWORK
DELIVERING RESULTS(SKILLED)
• Delivers timely and appropriate results using available resources
• Takes responsibility for their work and its impact on others
• Plans, prioritises and performs tasks well without needing direct supervision
• Understands the link between their work and the organisation’s objectives
APPLYING TECHNICAL AND PROFESSIONAL EXPERTISE(SKILLED)
• Delivers work that reflects a good knowledge and application of technical and professional standards
• Keeps up to date with trends in their work area
• Maintains ethical and professional behaviour in accordance with relevant codes of conducts
WORKING EFFECTIVELY WITH OTHERS(SKILLED):
· Actively listens to new and different perspectives and experiences of those they work with
· Proactively supports team members and trusts their capabilities
· Demonstrates understanding of their skills and how they complement those of others within diverse teams and groups
· Clarifies their role and responsibilities within the team to maximise impact
QUALIFICATIONS AND EXPERIENCE
· Diploma in business administration/management or accounting
· Previous experience of managing a similar logistic work.
· Minimum
2 years proven work experience logistic management within a busy
working environment such as financial institutes or INGOs
· Good English language command.
· Good computer and writing skills.
· Supportive personnel management style.
· Good communication and interpersonal skills.
· High level of integrity and ability to work as part of a professional team
· Ability to work under high pressure to meet tight deadlines
· Politically and culturally sensitive with qualities of patience, tact and diplomacy
· Commitment
to the aims and principles of SCI. In particular, a good understanding
of the SCI mandate and child focus and an ability to ensure this
continues to underpin our support
· Commitment to SCI Child Protection Policy
· Computer literate (ability to use advanced excel)
· A basic level of written and spoken English and good command over Somali
· Proven ability to handle challenging work load
· Cross-cultural experience, understanding and sensitivity;
· Excellent interpersonal and written and oral communication skills;
· Commitment to Save the Children values
Desirable
· Experience of and ability to represent SCI work in external meetings.
CHILD SAFEGUARDING POLICY:
Any
employee, consultant, contractor or the supplier undertaking an
activity on behalf of SCI must sign the Child Safeguarding - Declaration of Acceptance Form]
and comply with the SCI’s Child Safeguarding Policy which is a
statement of SCI’s commitment to preventing abuse and protecting
children with whom it comes into contact.
This
extends not only to children with whom SCI and its partners work
directly, but also includes children whom staff are responsible for.
SCI believes that the situation of children must be improved through the
promotion of their rights supported and demonstrated by all members of
staff. Save the Children International's Code of Conduct sets out the
standards which all staff members must adhere to.
CODE OF CONDUCT
Because
Save the Children's work is based on deeply held values and principles,
it is essential that our commitment to children's rights and
humanitarian principles is supported and demonstrated by all members of
staff. Save the Children's Code of Conduct sets out the standards which
all staff members must adhere to
Application procedures:
The closing date is on: 15thOctober ,2015
Date of issue: 1st October, 2015 Author : SCI
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